The Strategic Road Safety Plan is a management tool that contains the actions, mechanisms, strategies, and planning, implementation, monitoring, and improvement measures that must be adopted by different entities, organizations, or companies in the public or private sector, aimed at generating safe habits, behaviors, and conduct on roads to prevent risks, reduce road accidents, and mitigate their harmful effects.
The Strategic Road Safety Plan – SRSP – entails the need to reflect, plan, and outline a map of actions that includes timelines, resources, and specific responsible parties, with the objective of reducing traffic accident rates among company employees and thereby preventing potential physical harm to both them and other external individuals who could be affected by eventual road incidents.
Resolution No. 20223040040595 of July 12, 2022, published in the official gazette – Mintransporte, which adopts the phases and methodology for the design, implementation, and verification of strategic road safety plans and other provisions on this matter, repeals Resolution 1565 of 2014 and establishes the obligation to prepare and have available to control entities such as “Transit” and the Superintendence of Transportation, a Strategic Road Safety Plan (SRSP).
The established methodology is designed to be aligned and articulated with the Occupational Health and Safety Management System – OHSMS – of the organization and must be adapted to the specific characteristics of each company or entity in the public or private sector that has a fleet of motorized and non-motorized vehicles exceeding ten (10) units, or that hires or manages driver personnel, according to Article 12 of Resolution No. 20223040040595 of July 12, 2022, of Mintransporte. Any entity with these characteristics must design and implement a Strategic Road Safety Plan based on its mission and size, in accordance with the methodology issued by the Ministry of Transportation, and articulate it with its Occupational Health and Safety Management System (OHSMS).
In no case shall the Strategic Road Safety Plan require approval for its implementation.
To this end, the Strategic Road Safety Plan must be designed and shall contain at least the following:
1. Diagnosis and characterization of the company's road safety risks, associated with the vehicle fleet or driver personnel.
2. Road safety training for workers of the entity, organization, or company, regardless of the position or role they hold.
3. Clear commitments from the managerial level of the entity, organization, or company aimed at complying with road safety actions and strategies.
4. Inspection and periodic maintenance activities for the entity's, organization's, or company's vehicles, including vehicles owned by workers that are placed at the service of the organization for the fulfillment of its corporate purpose or function.
The SRSP must be adopted by all public or private entities to positively impact road safety in all areas involved and thereby minimize traffic accidents in the country. Furthermore, Law 2050 of 2020 establishes the competence of the Superintendence of Transportation, Transit Authorities, and the Ministry of Labor to verify the implementation of strategic road safety plans (SRSP).
A Strategic Road Safety Plan may be designed for a business group when there are organizations with a parent company, subsidiaries, or branches, in order to improve administrative efficiency by sharing human talent, technological resources, training, emergency plans, among others; but each tax identification number (NIT) must have independent evidence.
Resolution 20223040040595 is effective from its publication in the official gazette (July 12, 2022). Companies will have one year to update the SRSP, and verification of its implementation is the responsibility of the Ministry of Labor, the Superintendence of Transportation, or Transit Authorities.
Resolution 20223040040595 of 2022 reaffirms two types of corporate missions regarding the sector to which companies belong. Both types of companies must comply with the SRSP proportionally:
- Mission 1: Motor land transport companies (excluding rail transport)
- Mission 2: Companies engaged in activities other than transport
| ORGANIZATION SIZE | LEVEL | MISSION | |
| TRANSPORT COMPANY | OTHER COMPANIES | ||
| BASIC | Between 11 and 19 vehicles or between 2 and 19 drivers | Between 11 and 49 vehicles or between 2 and 49 drivers | |
| STANDARD | Between 20 and 50 vehicles or between 20 and 50 drivers | Between 50 and 100 vehicles or between 50 and 100 drivers | |
| ADVANCED | More than 50 vehicles or more than 50 drivers | More than 100 vehicles or more than 100 drivers |
Performance and implementation level according to organization size and mission: the following table illustrates the performance level and implementation of the SRSP that different types of companies must comply with according to their size and mission.
In the event that the entity, organization, or company, based on the number of units in its vehicle fleet or the number of drivers, falls simultaneously into two of the levels established in the table, the definition of the level shall correspond to the highest one.
Lastly, it is essential to consider that during the execution of the Strategic Road Safety Plan – SRSP –, in accordance with the provisions of Resolution 20223040040595 of 2022, the phases of the PDCA cycle must be followed: Plan, Do, Check, and Act: to ensure proper implementation of the plan and comprehensively address the relevant areas to achieve successful execution.